Every tool you need to run your business.
InvoiceFlow is more than just invoicing. Track time, manage expenses, run projects, give clients a portal, and collaborate with your team — all in one place.
Start free — no card neededInvoicing & Estimates
Create branded invoices and professional estimates in under 60 seconds. Share via email or a secure link — your clients view and respond in their browser, no account needed.
- Your logo, colors, and payment terms applied automatically
- Multi-currency: GHS, USD, EUR, GBP, NGN and more
- Digital estimate accept/decline with e-signature
- Convert accepted estimates to invoices in one click
- Recurring invoices for retainer clients
- Duplicate past invoices to save time
TechDesigns Studio
Invoice #INV-0042
Client
Kwame Mensah
Issued
15 May 2026
Due
29 May 2026
Receipts & Payments
Record a payment and a professional receipt is generated instantly. Your clients get emailed proof of payment, and every transaction is logged for tax season.
- Instant receipt generation on payment record
- Email receipts directly to clients
- Support for partial payments and payment notes
- Full payment history per invoice and client
- Exportable to CSV for your accountant
- All records retained indefinitely
Receipt #RCP-0042
Payment recorded · 29 May 2026
Received from
Kwame Mensah
Method
Bank Transfer
For invoice
INV-0042
Amount paid
GHS 3,900
Receipt sent to kwame@example.com
Expenses
Log every business expense by project, client, or category. Keep your records clean and your accountant happy — all in the same platform as your invoices.
- Categorise expenses by project, client, or type
- Attach receipt images to each expense entry
- View monthly expense totals and breakdowns
- CSV export for bookkeeping and tax filing
- Separate from client invoicing — fully standalone
Expenses · May 2026
GHS 1,475 total
Adobe Creative Cloud
Software
Uber to client meeting
Travel
External SSD Drive
Equipment
Figma Pro Plan
Software
Time Tracking
Stop guessing how many hours you spent. Start a timer per project, log your entries, and turn tracked time into an invoice — all without leaving InvoiceFlow.
- Built-in timer with project context
- Set billing rates per time entry
- Convert logged hours directly to an invoice
- Weekly and monthly time reports
- Manual entry for sessions tracked elsewhere
- View billable totals per project
Website Redesign
Billing rate: GHS 120/hr
Homepage wireframes
2h 30m
Client kickoff call
1h 00m
Brand research
3h 15m
Projects & Retainers
Group your invoices, time entries, and expenses under projects. Set a project budget and see at a glance how much has been billed and what's remaining. Automate retainer billing for ongoing clients.
- Link invoices, expenses, and time to a project
- Track budget vs. billed in real time
- Retainer billing: auto-invoice on a schedule
- Project-level reporting and summaries
- Ideal for agencies, studios, and ongoing clients
Projects
Website Redesign
Kwame Mensah
Brand Identity
Ama Serwah
Mobile App UI
James Boateng
Client Portal & Intake Forms
Give each client a branded, secure portal where they can view invoices, accept estimates, and download receipts — no account creation required.
- Branded portal with your business name
- Clients view, download, and pay invoices
- Accept or decline estimates with digital signature
- Intake forms to onboard new clients smoothly
- No client registration or login required
- Shareable via a unique, secure URL
Client Portal
Kwame Mensah · TechDesigns Studio
Outstanding balance
GHS 1,200
1 invoice overdue
INV-0042
GHS 3,900PAIDINV-0041
GHS 1,200OVERDUETeam Access & Roles
Add your team members and accountant with the right permissions. Collaborate without handing over full control — every action is logged in the audit trail.
- Up to 5 team seats under one Business subscription
- Roles: Owner, Manager, Staff, Accountant
- Accountant role is read-only — perfect for tax reviews
- Granular permissions per role
- Full audit log of every action
- All team activity under one billing account
Team Members
Kurt Khris
Full access
Akosua Adjei
Create & edit
James Boateng
Invoices only
Ama Ofori
Read-only
Analytics & Reports
See your business performance at a glance. Track revenue trends, spot your best clients, monitor overdue invoices, and export everything to CSV for your accountant.
- Revenue dashboard with monthly trends
- Top clients by revenue
- Overdue invoice tracking and aging report
- Expense vs. income summaries
- Advanced forecasts on Business plan
- One-click CSV export for all reports
Revenue Analytics
May 2026
Revenue
GHS 12,400
↑ 23%
Invoiced
GHS 15,200
↑ 11%
Overdue
GHS 1,800
↓ 5%
Revenue by client
Kwame Mensah
GHS 8,928
Ama Serwah
GHS 2,480
James Boateng
GHS 992
Switch from any tool without losing a thing
Migrating from another invoicing or accounting tool? Import your entire history in minutes. Upload a CSV from any software and we'll guide you through matching your columns to ours — no reformatting required.
- Import clients, invoices, expenses, payments, and products
- Smart column matching auto-detects your field names
- Works with any software that exports CSV — QuickBooks, Wave, FreshBooks, Xero, and more
- Duplicate detection skips records that already exist
- Clients are created automatically if they don't exist yet
- Full error report so you know exactly what was imported
Match your columns
47 rows detectedInvoiceFlow field
Your column
API & Integrations
Connect InvoiceFlow to the rest of your stack. Use the REST API, trigger webhooks on payment events, get Slack notifications, and export directly to Xero or QuickBooks.
- Full REST API with API key authentication
- Webhooks for invoice paid, viewed, overdue
- Slack notifications for invoice and payment events
- Zapier and Make (Integromat) via webhooks
- Export directly to Xero and QuickBooks formats
- CSV export available on the Pro plan
POST /api/v1/invoices
{
"client_id": "clt_KwameMensah",
"currency": "GHS",
"due_date": "2026-06-30",
"items": [
{ "description": "Web Design" }
]
}
Multiple Businesses, One Login
Run more than one business from a single InvoiceFlow account. Create separate workspaces for each brand, switch between them instantly, and keep every client, invoice, and report completely separate.
- Create unlimited additional business accounts
- Switch between businesses with one click
- Fully isolated data — clients, invoices, settings per business
- Each business has its own branding, currency, and subscription
- Manage all businesses from one login
- Ideal for agency owners, consultants, and serial entrepreneurs
My Businesses
Acme Design Studio
Kofi Builds Ltd
SparkleFX Agency
Tax, inventory, payroll & AI tools
InvoiceFlow goes beyond invoicing. These advanced tools are built into the same platform — no third-party apps needed.
Tax Filing Assistant
Select any date range and get a complete tax summary — broken down by each tax you've configured (VAT, NHIL, GetFund, withholding tax, and more). Export to CSV for your accountant or tax return.
- Covers all your configured taxes, not just VAT
- Filter by any custom date range
- Per-invoice breakdown with tax line detail
- Export to CSV for your accountant
Inventory Management
Enable stock tracking per product in your catalog. Set an opening quantity and a low-stock threshold — InvoiceFlow automatically deducts stock when a linked invoice is fully paid.
- Toggle stock tracking per product
- Set opening qty and low-stock alert threshold
- Auto-deducts on invoice payment
- Manual adjustments with reason logging
Bank Statement Import
Upload a CSV export from any bank. InvoiceFlow parses it, matches credit transactions to outstanding invoices by amount and date proximity, and lets you confirm matches to record payments in one click.
- Works with any bank CSV format
- Auto-detects Date, Description, and Amount columns
- Matches by exact amount and date proximity
- Confirm to record payment, or dismiss unrelated transactions
AI Invoice Extraction
Take a photo of any paper invoice or receipt you received. AI reads the image and pre-fills a new expense record with vendor, date, line items, tax, and total — you just review and save.
- Upload JPEG, PNG, or WebP image
- AI extracts vendor, date, items, tax, and total
- Editable pre-filled expense form
- 50 extractions per day included on Business
Payroll
Add your employees with salary or hourly rates and configurable deductions. Run payroll for any period — InvoiceFlow calculates gross pay, deductions, and net pay, and generates a printable payslip for each employee.
- Salary and hourly pay types
- Configurable deductions: SSNIT, income tax, pension, and more
- Live pay preview before processing
- Printable payslips — print or save as PDF
Ready to try it yourself?
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